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Format: 09/24/2017 - 5pm
Format: 09/24/2017 - 5pm
Time Title Type Location

Thursday, June 26 - 1:00pm

1:00pm - 4:30pm
Fundamentals of Collection Assessment [Closed, $] Preconference/Institute, Ticketed event Las Vegas Convention Center
N234
Description :

Modeled on the popular six-week online course, this one and a half day preconference introduces the fundamental aspects of collection assessment in libraries. The course is designed for those who are responsible for or interested in collection assessment in all types and sizes of libraries. The course will introduce key concepts in collection assessment including:
•the definition of collection assessment,
•techniques and tools,
•assessment of print and electronic collections, and
•project design and management.

This is a ticketed event. To attend, you must register for this ALCTS preconference either in advance or at the door.

"Closed - Exclusive to Group Members" means attendance is restricted to preconference registrants. Limited seats are still available. To register on-site, see the ALCTS staff at the door.

Closed :
Exclusive to group members
Cost :
Thursday (1pm-4:30pm) & Friday (8:30am-4pm): $338 ALCTS Member; $399 ALA Member; $99 Retired Member; $99 Student Member, $469 Nonmember

Friday, June 27 - 8:30am

8:30am - 11:30am
Technical Services Directors of Large Research Libraries Interest Group Forum/Update/Assembly Flamingo
Virginia City I & II
Description :

Meeting of Big Heads

Sponsors :
8:30am - 4:00pm
Fundamentals of Collection Assessment [Closed, $] Preconference/Institute, Ticketed event Las Vegas Convention Center
N234
Description :

Modeled on the popular six-week online course, this one and a half day preconference introduces the fundamental aspects of collection assessment in libraries. The course is designed for those who are responsible for or interested in collection assessment in all types and sizes of libraries. The course will introduce key concepts in collection assessment including:
•the definition of collection assessment,
•techniques and tools,
•assessment of print and electronic collections, and
•project design and management.

This is a ticketed event. To attend, you must register for this ALCTS preconference either in advance or at the door.

"Closed - Exclusive to Group Members" means attendance is restricted to preconference registrants. Limited seats are still available. To register on-site, see the ALCTS staff at the door.

Closed :
Exclusive to group members
Cost :
Thursday (1pm-4:30pm) & Friday (8:30am-4pm): $338 ALCTS Member; $399 ALA Member; $99 Retired Member; $99 Student Member, $469 Nonmember

Friday, June 27 - 10:30am

10:30am - 12:00pm
FRBR Interest Group Discussion/Interest group Las Vegas Convention Center
N263
Description :

The FRBR Interest Group program will consist of two presentations about how FRBR can be used in finding film/video items and the use of FRBR in preservation management.

First, Kelley McGrath’s presentation will describe common problems that users encounter when searching for film and video in libraries. She will discuss how the FRBR model provides a framework to make finding moving images materials easier and more effective for users while also providing back-end efficiencies in data creation and management. She will look at some ways in which the orthodox FRBR model and RDA's interpretation of it don't work well for film and video. Finally, she will show what a FRBR-inspired end-user discovery interface for moving images might look like and will elucidate steps to move towards this vision.

Second, Jacob Nadal’s presentation will propose a way of using FRBR to coordinate preservation goals among libraries and to clarify the goals and expected outcomes of preservation and conservation efforts. Special attention will be paid to two areas where frameworks for this kind of coordination are needed: managing regional print archives, and the role of digitization in preservation management.

Kelley McGrath is Metadata Management Librarian at the University of Oregon. She is an experienced media cataloger and an active member of Online Audiovisual Catalogers (OLAC). She served as chair of OLAC's Cataloging Policy Committee for several years and is currently OLAC's liaison to CC:DA. She is interested in the potential of the FRBR model, structured data and faceted interfaces for improving access to moving images.

Jacob Nadal is the Executive Director of ReCAP, The Research Collections and Preservation Consortium, which provides long term collections care and access services for the libraries and archives of Columbia, Princeton, and the New York Public Library. Jake has led preservation efforts at Indiana University, NYPL, and UCLA, and prior to joining ReCAP, served as Director of Library and Archives for the Brooklyn Historical Society. Within ALA, he has served as Chair of PARS and co-chaired the working group that wrote ALA’s Definitions of Digital Preservation.

Saturday, June 28 - 8:30am

8:30am - 10:00am
Accessible eBooks: Ensuring that Your Library's eContent is Universally Accessible to All Program Las Vegas Convention Center
N237
Description :

As library's purchase an ever increasing amount of electronic content, questions about universal accessibility become ever more important. Since the advent of ebooks and other electronic content, people with print disabilities have fought for equal access to these library materials. Gradually, equal access has become more prevalent, often only after long legal battles. In this session, attendees will learn timely options for making their collections accessible to patrons with print disabilities and will walk away with concrete steps and strategies that libraries can implement to ensure their ongoing accessibility.

8:30am - 10:00am
Copy Cataloging Interest Group Discussion/Interest group Las Vegas Convention Center
N260
Description :

Presenters for the ALCTS Copy Cataloging Interest Group Meeting
ALA Annual 2014

Presenter: Angela Kinney
Library of Congress Report

Presenter: April Grey
Differentiating Ebook Packages through Unique Identifiers
As more of our library content became available through various vendor packages; identifying unique batch record loads became necessary. We created a workflow to include a unique identifier (599 field) for each ebook package using MARC Edit and Innovative’s Sierra. Each unique identifier included the vendor, the file name, and the load date.
We now can differentiate between subscription and purchase records in the catalog and distinguish bibliographic records with the same title from different vendors. It also provides a new means to track holdings and statistics. Collection development and acquisitions departments also benefit from the new feature in the MARC record. Going forward, we will continue to implement this workflow for added visibility, clarity, and quality control in our catalog.

Presenter: Roman Panchyshyn
Abstract
Kent State University Libraries (KSUL) is currently planning a RDA enrichment project with their authority control vendor (Backstage Library Works). The project entails machine manipulation of all MARC legacy data (bibliographic records) in the library catalog by adding RDA elements to all non-RDA records to create “hybrid” RDA records. This presentation will examine the planning process, focusing on the issues that the library, together with the vendor, need to address before an RDA enrichment project can be successfully undertaken. Since preparation and execution of this type of project requires a certain level of commitment and investment in time and resources by the library, the presentation will discuss the benefits of RDA enrichment projects for libraries and their users. Implications for consortia partners and for system vendors will also be covered. KSUL feels there is substantial value to be gained from a RDA enrichment project and wishes to share its views.

Presenter: Nathan Putnam
Abstract
Copy catalogers at the University of Maryland, College Park have are using their copy cataloging skills in areas outside of MARC and AACR2/RDA. One area is copy cataloging of digitized postcards, where catalogers review the metadata created during the digitization process, correct errors as needed, and add subject terms outside of LCSH. Instead of working in the our Aleph ILS, catalogers are reviewing and updating in our Digital Repository (Fedora), using a locally created University of Maryland Description Metadata profile. The other area in which the copy catalogers are working is the WorldCat Knowledge base. Here, catalogers receive email alerts for newly purchased ebooks, and then check for accuracy and working links in the WCKB, thus leveraging WorldCat bibliographic data. My presentation for the Copy Cataloger’s Interest Group would be to discuss the challenges and opportunities presented to copy catalogers by working in these systems outside of MARC and AACR2/RDA.

8:30am - 11:30am
Chief Collection Development Officers of Large Research Libraries Interest Group Discussion/Interest group Flamingo
Virginia City I & II
Description :

AGENDA
9:00 Welcome and introductions; review of minutes

9:15 Liblicense Model License revision
Ivy Anderson, Collections Director, California Digital Library, and Julia Blixrud, Assistant Executive Director for Scholarly Communication, Association of Research Libraries
9:40 Occam’s Reader: What is it, and implications for Collection Development
Occam’s Reader Project Team

10:20 Break

10:30 Humanities Data Mining: Transforming Local Copies of Vendor-Digitized Cultural Material
Peter Leonard, Librarian for Digital Humanities Research, Yale University Library

11:10 Library of Congress Recommended Format Specifications

Donna Scanlon, Electronic Resources Coordinator, and Joe Puccio, Collection Development Officer, Library of Congress

11:30 Adjourn

8:30am - 11:30am
Preservation Administrators Interest Group Discussion/Interest group Paris
Champagne 1
Description :

Update from NYU, Buffalo State College, and the U. of Delaware on Library and Archives Conservation Education: Graduates and Curriculum Revisions
Ellen Cunningham-Kruppa, U. of Delaware
Library of Congress Preservation Update
Adrija Henley, Library of Congress
Collaborative Preservation, the UC/PLCH model
Holly Prochaska
Beginning in January of 2012, the Public Library of Cincinnati and Hamilton County (PLCH) and U. of Cincinnati Libraries (UCL) began a long-term collaboration to provide conservation and preservation treatments in an equally-managed, staffed, and equipped preservation lab situated on the U. of Cincinnati’s main campus.
Research on Mechanical System Shutdowns in Library Storage Areas
Jeremy Linden
Discuss methodologies and final results of a four-year experiment into the use of mechanical system shutdowns as a method to achieve significant reductions in energy use in library environments without compromising the preservation quality of collections environments. Research has shown that environmental conditions (temperature and relative humidity) are the most significant factors that impact the lifespan of cultural materials held by institutions. Mechanical systems in library environments are designed to run continuously in order to maintain the desired environmental conditions, resulting in high cost monetarily and in energy consumption. Altering these conditions through changes in HVAC operating schedules is a risk many institutions have been hesitant to take.

This four-year experiment was federally funded by the IMLS, and conducted by the Image Permanence Institute (IPI) at the Rochester Institute of Technology and their partner Peter Herzog, principal of Herzog/Wheeler & Associates. The experimental partners for the research were the Birmingham (AL) Public Library, Cornell, the New York Public Library, the UCLA, and Yale.

Announcements
Kimberly Tarr,New York U., will highlight a new publication, Digitizing Video for Long-term Preservation: An RFP Guide and Template, which was developed as part of the Mellon-funded Video At Risk project
Audience members may line up to give other announcements.
Preservation Statistics updates
Annie Peterson, Tulane
PARS and ALCTS updates
Becky Ryder, PARS Chair
Preservation Debates
Topic 1: The next generation of preservation librarians does not need training in caring for analog objects.
Affirmative: Howard Besser, New York U. and Dawn Aveline, UCLA
Negative: Emily Shaw, U. of Iowa and Jacob Nadal, ReCAP
Topic 2: As libraries emphasize digital collections, the traditional role of the preservation administrator becomes obsolete.
Affirmative: Jeanne Drewes, Library of Congress and Katie Risseeuw, Northwestern U.
Negative: Julie Mosbo, Texas A&M and Tom Clareson, LYRASIS

Saturday, June 28 - 10:30am

10:30am - 11:30am
Cataloging Norms Interest Group Discussion/Interest group Caesars Palace
Pompeian II
Description :

Cataloging Norms Interest Group session has two presentations lined up to discuss the immediate future of cataloging and metadata, the training and continuing education needed for new standards, and the creative workflows and collaborations being created for the ever-changing metadata environment.

Brad Cole, Associate Dean for Special Collections and Archives, Liz Woolcott, Metadata Librarian, and Clint Pumphrey, Manuscript Curator, from Utah State University will share their experiences with new metadata workflows in their presentation titled "Responsive workflow design: creating collaborative cross-departmental teams for cataloging, digitization, and archives". They will report on the USU Merrill-Cazier Library's pilot project, its initial success and trails, procedures, training, and the future plans for further integrating cross-departmental workflows.

Dr. Jung-ran Park, Associate Professor, College of Computing and Technology at Drexel University, and Dr. Yuji Tosaka, Cataloging/Metadata Librarian, The College of New Jersey Library will present a talk titled "RDA training, continuing education, and implementation" that reviews what they learned from a 2012 national RDA survey and the 2014 follow-up interviews specifically about RDA training and implementation, along with discussing their IMLS funded project beginning in June about an information professional workforce in the 21st century which includes developing an open access collaborative digital repository to share professional development resources.
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10:30am - 11:30am
Copyright Discussion Group Discussion/Interest group Las Vegas Convention Center
N101
Description :

The ACRL Copyright Discussion Group reviews and discusses legislative, judicial and regulatory developments related to copyright and libraries in higher education.

10:30am - 11:30am
EMIERT Membership Meeting Committee meeting Caesars Palace
Octavius 12
Description :

Join us to hear about the Ethnic and Multicultural Information Exchange Round Table.

Saturday, June 28 - 1:00pm

1:00pm - 2:30pm
Catalog Management Interest Group Discussion/Interest group Las Vegas Hotel
Pavilion 06
Description :

“Making a Digitized Collection Searchable in Summon” presented by Ruth Elder, Cataloging Librarian, Troy University Library.

Troy University has a digitized postcard collection which has been “cataloged” using CONTENTdm. The problem is this collection is not easily accessible for our patrons. This digitization project was made possible through Alabama Mosaic, a repository of Alabama's historical digital materials. Anyone can access the Alabama Mosaic site and search the postcards as well as many other Alabama digitized collections. Troy University Libraries chose the ProQuest Summon Service in order to allow patrons a “one-stop” searching experience. This presentation will explain the steps taken to make the collection searchable in ProQuest Summon.

“Are We Thinking While We're Linking?: 856 Clean-up and Categorization” presented by Kristen E. Martin, Electronic Resources Management Librarian, The University of Chicago Library.

This summer, the University of Chicago will migrate to the Kuali Open Library Environment (OLE), using VuFind as the front end of the catalog. With more granular display options within VuFind and new methods for managing URLs within OLE, a major 856 clean-up and review project needed to be undertaken. The current 856 URL clean-up program is designed to seek out and remove unwanted/misleading URLs, fix up over a decades' worth of bad and outdated coding, and make sure that 856s that go to full text are properly coded and consistently displayed. Within OLE, information from 856s that meet certain criteria will be moved to the e-holdings record, which will provide additional management and display options. New URLs being imported on print records are now subject to additional review and processing. This presentation will cover the clean-up process, ongoing work to manage new 856s in the catalog, and considerations for future access of electronic resources within OLE.

“Special Project in the Management of Batch Loading Vendor Records: Options, Strategy and Problem Solving” presented by Sherab Chen, E-Resources & Metadata Librarian, University Librries, Ohio State University.

As a trend occurring in many libraries today, we’re having a noticeable increase of batch loading vendor records in comparison with locally conducted cataloging for all e-resources the library acquires. The presenter will share his experience in meeting the challenges posed by large vendor record loads from a variety of sources including Gale, Project Muse and Alexander Street. He will talk about options in loading vendor records to the catalog, and strategy and solutions in fixing problematic vendor records for batch loading. He will also address the unique problems posed by update loads to existing packages. The presenter hopes to have opportunities to make suggestions to vendors on records improvements as well as receive feedback from colleagues coming to the meeting.

The presentations and related discussion will be followed by a short business meeting.

1:00pm - 2:30pm
Collection Development Issues for the Practitioner Interest Group Discussion/Interest group Las Vegas Convention Center
N203
Description :

Lightning Round Discussion Topics in Las Vegas
When: Saturday, June 28, 2014, from 1:00-2:30pm
Where: Las Vegas Conference Center, Room N203
There are forces of change requiring new approaches by collection development practitioners. Join us for a whirlwind discussion of some current trends...

1) Who should be the selector? The librarian or the users?

Moving from philosophical to the practical implications of user-selection models, how do collection development practitioners handle this important question? Which DDA/PDA/POD models work the best? How to shape profiles to get the most of these opportunities? What are the budgetary implications? Which assessment approaches are the most useful?

2) What are successful methods to predict coming collection needs?

Your collection is a living organism that must be adapted to changing needs on your campus. Past usage, ILL statistics, and anecdotal evidence from users has its place. Beyond this, how do you stay informed on needs and what additional data do you collect to predict collection needs? Are you able to use your predictive data for the purpose of budget development and collection expansion?

3) To collect or not to collect: collection decisions of open source materials

Open source content is growing in importance in selection decisions yet has hidden budgetary and user impact. What approaches are in play at academic institutions? How are various disciplines managing this dynamic area of publishing? What next steps can you take to make the most of this lasting publishing trend?

Questions? Suggestions? Would you like to help lead one of these discussion topics?

Please contact Josephine Crawford (IG chair) at jocraw@k-state.edu

1:00pm - 2:30pm
Digital Conversion Interest Group Discussion/Interest group Las Vegas Convention Center
N109
Description :

Welcome, Introductions DCIG Chairs

Kristin MacDonough, Audiovisual Artifact Atlas Coordinator, Bay Area Video Coalition
QC Tools and the AV Artifact Atlas: Open Source Tools and Resources for Quality Control in Digitization
Quality Control Tools for Video Preservation (QC Tools) is a two-year NEH-funded research and design project organized through the Bay Area Video Coalition (BAVC) in partnership with independent consultants and contributors. The goal of the project is to develop a suite of open source software tools along with an online resource (AV Artifact Atlas wiki) to identify and enhance visual literacy of artifacts and errors prevalent in digitized analog video collections. The audience will be introduced to the QC Tools project as it exists today, highlighting how the software and online resource are useful for librarians beginning or in the midst of an a/v reformatting project. The project serves as a model for the advancement of community built and open educational resources, and attendees will have an opportunity to learn how they might contribute to its growth.

Kimberly Tarr, Head, Media Preservation Unit, NYU Libraries
Preserving Analog Video: Considerations for Outsourcing Projects to Vendors
Together, media degradation and system obsolescence place analog video collections at risk. Many libraries are interested in preserving their analog video materials but don't know where to begin. This presentation will provide the framework for organizations to initiate audiovisual reformatting projects, including: locating qualified vendors, how to request proposals and quotes, reviewing vendor bids, developing a statement of work, and managing projects. The talk will highlight the release of a new publication: Digitizing Video for Long-term Preservation: An RFP Guide and Template, which was developed by New York University's Division of Libraries and its academic partners and technical advisors. The publication is intended to take an institution step-by-step through the process of drafting a Request for Proposals (RFP) for the transfer of analog video -- specifically VHS -- to digital carriers for preservation.

Discussion on how small operations or institutions with limited budgets could proceed with digitization – Roger Smith, UC San Diego

1:00pm - 2:30pm
E-Books and E-Readers: Leveling the Playing Field or Widening the Digital Gap? Program Las Vegas Convention Center
S233
Description :

E-books and e-readers are revolutionizing reading and libraries the world over. With their ease of distribution and availability in large numbers, they hold great promise for delivering currency and intellectual content to the information poor. At the same time, digital information is often only available to those who can afford internet access and the technological infrastructure needed to provide that access. This program will feature projects and research illustrating how e-books and e-readers have impacted libraries and readers globally in many different ways. It will feature various projects, trends and issues related to the use of e-books in libraries around the world.

1:00pm - 2:30pm
Electronic Resources Interest Group Forum/Update/Assembly Las Vegas Convention Center
S226
Description :

Meeting of the IG

1:00pm - 2:30pm
Scholarly Communications Interest Group Forum/Update/Assembly Las Vegas Convention Center
N260
Description :

We will be featuring two presentations:

Scholarly Communication Express

Sherri L. Barnes
Scholarly Communication Program Coordinator
University of California

Presentation abstract:

UCSB Library's Scholarly Communication Program just launched Scholarly Communication Express, a service that allows campus departments to request 15-minute presentations, to be delivered at department meetings, on trends in academic publishing. Presentations topics include altmetrics; creating data management plans for the social sciences and another for the sciences; Creative Commons licenses; eScholarship, UC's institutional repository; EZID accounts; the NIH Public Access Policy; the UC Open Access Policy; and understanding article publication agreements. Anyone on campus can use the online form at the easy to remember URL - http://www.library.ucsb.edu/15 - to request a presentation. Personal, one-on-one, consultations can also be requested. The service formalizes work the Scholarly Communication Group had already been doing informally, as a result of outreach and old fashion liaison work. Having a flyer and a webpage makes it easier to market the service to a larger audience, track requests and measure our success. The service is designed to reach an audience that rarely has time to think about, let alone change, the way they navigate the scholarly communication system and manage their intellectual property, but wants to know what's going on.

New England Collaborative Data Management Curriculum (NECDMC): An educational program and service for best practices in research data management (RDM)

Regina Raboin
Data Management Services Group Coordinator
Tufts University

Presentation abstract:

Driven by external and internal institutional needs surrounding research data management, new, revised and expanded roles for librarians have evolved and progressive services are being implemented to assist their faculty and institutions with meeting these needs.

One new role for librarians is to teach research data management (RDM) to undergraduate and graduate students and researchers. Five libraries in the New England region developed a unique online, case-based, modular course to teach RDM. Librarians across the US piloted and evaluated this course in different settings.

This presentation will discuss the development and piloting of the open source curriculum, New England Collaborative Data Management Curriculum (NECDMC), information on how the curriculum materials can be used and customized, along with how building institutional and regional partnerships leads to successful curriculum implementation, compliance with federal mandates and best practices in research data management will also be included. Additionally, the presentation will highlight recent "Train-the-Trainer" workshops and current/future pilots of the curriculum.

The presentations will be followed by a brief business meeting.

Sponsors :
1:00pm - 2:30pm
The Accidental Map Librarian Program Las Vegas Convention Center
N232
Description :

Digital or paper maps can pop up in anyone’s collection. Whether you inherited official map duties or are struggling with a few unexpected items, this outcome-oriented session will ensure that you make the most of the opportunity

Saturday, June 28 - 1:30pm

1:30pm - 3:00pm
OITP - ALA and Moving Ahead with Digital Content Program Las Vegas Convention Center
N255/257
Description :

Come to learn about ALA’s efforts to advance ebook access in libraries. Also discussed will be directions on digital content more broadly, including key policy issues. A panel of experts will provide perspectives to inform ALA future directions. In the Q&A session, attendees are welcome to provide their thoughts on these important issues.
Session Chair and Introduction: Sari Feldman, DCWG Co-chair; Incoming President-elect of ALA; and Executive Director, Cuyahoga County (Ohio) Public Library
Digital Content Issues: Alan S. Inouye, Director, ALA Office for Information Technology Policy
Panel Session: Digital Content and 2020: What’s Important?
There is an abundance of issues in the realm of libraries and digital content. What are the most important trends or issues in the next five years? Of these, which ones should or could ALA most influence to the benefit of the library community? How?
Moderator: Robert Wolven, DCWG Co-chair and Associate University Librarian, Columbia University
Paige Bentley-Flannery, Community Librarian, Deschutes (Oregon) Public Library
James Neal, Member, ALA Executive Board and Vice President, Columbia University

Interests :
Sponsors :
ALA
American Library Association (ALA)

Saturday, June 28 - 3:00pm

3:00pm - 4:00pm
Catalog Form and Function Interest Group Discussion/Interest group Las Vegas Convention Center
N262
Description :

Using RDA to Improve User Experience

The ALCTS Catalog Form & Function Interest Group explores the evolving nature of the library catalog and its relationship to the fundamental mission and expanding services of libraries.
A major trend in libraries in the past several years has been the shift to the new RDA cataloging standard. RDA has the potential to better serve users, and some libraries are taking advantage of the transition to offer new and improved services.

We will hear from two libraries who implemented improved end-user services using RDA records. Richard Guajardo from the University of Houston will discuss a project to create improved format icons to replace the GMD (general material designation). Ted Schwitzner from the Consortium of Academic & Research Libraries in Illinois (CARLI) will discuss the implementation of post-search facets using RDA records.

Join us on Saturday June 28 from 3 - 4 pm at the Las Vegas Convention Center room N262 . Presentations will be followed by a Q&A and group discussion.

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